Frequently Asked Questions /  Help

Group Set-up:

 Standard Version – You can add up to 20 participants to your classroom or meeting.  

Premium Version-  Add up to 40 participants to your classroom or meeting.  

Remember that as you add more students or participants, you can shrink the size of the icons according to the make-up and arrangement of your group.   Simply use the zoom control in the layout screen to shrink or enlarge the icons:

 

 

 

 

Category: Group Set-up:

Create Group Lists that you can easily import for any lesson, meeting or activity:

It is super easy to import from an existing group that you’ve created!  The current version of Equity Maps does not have the ability to import the participants from an external file, although this feature will appear in future versions.  

Part I-  Create your class list:

  • Go to the main menu of Equity Maps and tap “Create a New Map”.
  • Create a name for the class (for example ‘Block 4 History’) and enter all of the students.

Part II-  Import at anytime from your Class List:

  • Each time you hold a Socratic Seminar, discussion, class, or group activity, go to main menu and tap “Create a New Map”;
  • Create a Name for that day’s activity and select the room layout, or the Yellow Class for open seating; Tap Done.
  • Select, “Import from an Existing Group”;
  • Select the class name to import-  (for example ‘Block 4 History)
  • Slide the day’s participants into place from the class icons at the bottom;
  • Long-tap on students to adjust some of the icon colors according to their clothes, to make the mapping even easier;
  • Tap Done and You’re ready to map the group!

By setting up the participants ahead of time, you can easily create groups or map specific lessons.

Category: Group Set-up:

 Delete or Temporarily Remove Participants

1) Delete Participants:  

  • Go to the Layout Screen and long tap on any icon
  • Tap the garbage can at the bottom of the pop-up to delete the participant
  • *Note:  You can delete a participant at any time before or even during the mapping

2)  Remove Participants from a mapping session, meeting, or lesson:

  • To remove a participant from the mapping screen without deleting him/her from the overall group, simply pull the icon to the bottom of the layout screen.
  • When in the mapping screen (even when your class or meeting is recording) return to the layout screen by tapping the “Settings” button in the top right corner of the mapping screen:
  • Select “Edit Group Layout”
  • To remove a participant simply slide the icon to the bottom tray.
  • You can also move any of the icons or add additional participants, even while the meeting is still be recorded and the visual mapping will adjust accordingly.
  • Once complete, tap “Done” and you will return to the mapping screen.

Create Class Lists that you can easily import for any lesson, meeting or group activity:

Part I-  Create your class list:

  • Go to the main menu of Equity Maps and tap “Create a New Map”.
  • Create a name for the class (for example ‘Block 4 History’) and enter all of the students by gender.

Part II-  Import at anytime from your Class List:

  • Each time you hold a Socratic Seminar, discussion, class, or group activity, go to main menu and tap “Create a New Map”;
  • Create a Name for that day’s activity and select the room layout, or the Yellow Class for open seating; Tap Done.
  • Select, “Import from an Existing Group”;
  • Select the class name to import-  (for example ‘Block 4 History)
  • Slide the day’s participants into place from the class icons at the bottom;
  • Long-tap on students to adjust some of the icon colors according to their clothes, to make the mapping even easier;
  • Tap Done and You’re ready to map the group!

By setting up the participants ahead of time, you can easily create groups or map specific lessons.

Category: Group Set-up:

Deleting Group or Session:

  Delete a group or session:

  • To delete a group, tap “Map Existing Group”
  • To delete a session, tap “Feedback Frames”

  • Slide “left” the group or session that you want to delete.
  • Tap “Delete”

  Delete a session or group:

  • To delete a group, tap “Map Existing Group”
  • To delete a session, tap “Feedback Frames”

  • Slide “left” the group or session that you want to delete.
  • Tap “Delete”

 Delete or Temporarily Remove Participants

1) Delete Participants:  

  • Go to the Layout Screen and long tap on any icon
  • Tap the garbage can at the bottom of the pop-up to delete the participant
  • *Note:  You can delete a participant at any time before or even during the mapping

2)  Remove Participants from a mapping session, meeting, or lesson:

  • To remove a participant from the mapping screen without deleting him/her from the overall group, simply pull the icon to the bottom of the layout screen.
  • When in the mapping screen (even when your class or meeting is recording) return to the layout screen by tapping the “Settings” button in the top right corner of the mapping screen:
  • Select “Edit Group Layout”
  • To remove a participant simply slide the icon to the bottom tray.
  • You can also move any of the icons or add additional participants, even while the meeting is still be recorded and the visual mapping will adjust accordingly.
  • Once complete, tap “Done” and you will return to the mapping screen.

Mapping Screen:

Add participants or move participants around in the seating chart, even after you’ve started the session.

Two ways to edit participants once you’ve started the meeting:

A)  Pause the Class / Meeting while mapping and edit the layout

1. In the Mapping Screen, tap Pause (This will pause all recording of voice and time).

2. In the same Mapping Screen, tap  “Edit layout:  

3. While in the layout screen, you can move the icons, change colors, edit titles, or add new participants.

4.  Once complete, tap “Done” to return to the mapping screen:  

5.  Press “Resume” to continue mapping your meeting: 

 

B)  Continue Recording the Class / Meeting while you edit the layout or add a participant

1. In the same Mapping Screen, tap  “Edit layout:  

Note that Equity Maps will continue to record the audio and will continue to count time for the speaker who was last speaking at the time you selected “Edit Layout”

2. While in the layout screen, you can move the icons, change colors, edit titles, or add new participants.

3.  Once complete, tap “Done” to return to the mapping screen:  

4.  You will be returned to the mapping screen, where you can tap on the next speaker or group action.

Category: Mapping Screen:

Tracking Class / Meeting Actions:

At the top of the mapping screen you will find the five meeting / class actions that you can track.  These are often used by facilitators, instructional coaches, administrators or teachers to track the overall flow of the class or meeting.

Each time you select one of these buttons, Equity Maps will track the time of that event, and if the microphone is on, it will also record the audio of that event.

 

 

 

Tap on the icon that indicates the group’s actions at the time:

 

Chaos:  When more than one person is talking at once.

 

 

Pair Share:   When students/participants are paired to share information.

 

 

Small Group:  When students/participants are grouped for limited periods of time before coming back together in a large group. 

 

 

Silence:  When the group is silent, no one is speaking or the teacher/facilitator is waiting.

 

 

Media:  When the group is reading, watching, or listening to a piece of media during the class or meeting.  Media is selected when the group is watching a video clip, listening to a clip or reading an extract.

Category: Mapping Screen:

Audio Recording during the class or meeting:

The Microphone is set to default “Off” position.  In order to record your meeting you must press the microphone icon on the top of the mapping screen:

Once pressed, the mic will be enabled and look like this:

 

 

Once the mic is enabled it will record audio of each participant as you tap on the corresponding icon.   If you’ve got a larger group it is also effective to use an external USB microphone with an extension cable so that the mic can be placed in the center of the group.  Note that not all USB Microphones work with the iPad and you will need the Apple USB Camera Adapter.  Here’s a link to a helpful explanation of how you can hook up a USB Microphone to your iPad.

 

 

 

Category: Mapping Screen:

 Delete or Temporarily Remove Participants

1) Delete Participants:  

  • Go to the Layout Screen and long tap on any icon
  • Tap the garbage can at the bottom of the pop-up to delete the participant
  • *Note:  You can delete a participant at any time before or even during the mapping

2)  Remove Participants from a mapping session, meeting, or lesson:

  • To remove a participant from the mapping screen without deleting him/her from the overall group, simply pull the icon to the bottom of the layout screen.
  • When in the mapping screen (even when your class or meeting is recording) return to the layout screen by tapping the “Settings” button in the top right corner of the mapping screen:
  • Select “Edit Group Layout”
  • To remove a participant simply slide the icon to the bottom tray.
  • You can also move any of the icons or add additional participants, even while the meeting is still be recorded and the visual mapping will adjust accordingly.
  • Once complete, tap “Done” and you will return to the mapping screen.

Feedback Frames -Reviewing your class/ meeting:

Display the Feedback Frames during your debrief to with your group:

The easiest way to present the data to the participants is through the AirPlay Mirroring function built into your iPad through an Apple TV.

 

 

If you don’t have an access to an Apple TV, we’ve also had very good luck with X-Mirage, an inexpensive mirroring software that lets you mirror and project directly to Windows 10 in HD with sound.  This is a option as well!

Export Functionality is Under Construction:

We are currently working to add this feature to allow users to export the data from the Feedback Frames to print or email.   We realize the importance of this feature for users who want to share the data directly with their students or participants.

Thanks for your patience.  This feature will be added soon to a future update.

 

 

Checknotes:

*Available in the Premium Version

Checknotes bring POWER to your observations!

  • Checknotes allow you to track the types of contributions of each participant
  • Choose from among 17 templates with pre-loaded characteristics to track
  • Create your own custom template using the “My Template” Checknote
  • Edit or add characteristics to any of the existing templates

Choose from among the following templates:

  • Classroom Observations
  • Common Core (Speaking and Listening Grades 5-8)
  • Common Core (Speaking and Listening Grades 9-12)
  • Critical Friends Group® work by NSRF® (Text Based Protocols)
  • Critical Friends Group® work by NSRF® (Tunings & Dilemma Analysis Protocols)
  • General Group Discussion/Dialogue Template
  • Group Discussion Style A
  • Group Discussion Style B
  • Literature Circles
  • Professional Learning Communities (PLC)
  • Professional Meeting Style 1
  • Professional Meeting Style 2
  • Socratic Seminar Observation Style 1
  • Socratic Seminar Observation Style 2
  • Socratic Seminar Observation Style 3
  • Socratic Seminar Observation Style 4
  • Spider Web Discussion (based on work by Alexis Wiggins)

Sample Checknote Template: [Group Discussion A]

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Category: Checknotes:

 

*Available in the Premium Version

 

Choose a Checknote Template or Create your own:

  1. From the main menu tap “Create a New Map” or “Map Existing Group”.
  2. Select the existing group, or if this is your first group, add a group name, choose a layout, and tap “Continue”.  (Hint, the yellow classroom layout will allow you to freely place participants anywhere on the screen.)
  3. Tap “Done” to enter the mapping screen.
  4. BEFORE you begin mapping, tap the blue settings icon in the upper right corner
  5. Tap “CheckNote Template” and the list will appear.
  6. Tap “View/Edit” to view the characteristics of each template or to edit your desired template.
  7. Once you’ve selected the template you want to use, tap “Back” and you will be prompted with the following:
  8. “Would you like this as your default CheckNote template?  YES/NO”
  9. Tap “Yes” and that CheckNote template will be included with all future groups until you edit the existing template or select a new template.
  10. Tap “Close” and you are ready to start your class or meeting!

To learn more about how to edit or create your own template, click <HERE>

Sample CheckNote Template  (Socratic Seminar):

 

Category: Checknotes:

 

 

*Available in the Premium Version

Using Checknotes while mapping:

  • While mapping a class or meeting, select the participant who is speaking.
    • His/her icon will flash slowly.
  • Tap “Checknotes” in the top right of the screen while the participant is speaking:
  • Tap on each CheckNote Characteristic that applies for the speaker.
  • Tap “Submit” when completed or when someone else speaks.

 

Sample CheckNote Template  (Socratic Seminar):

 

Category: Checknotes:

 

*Available in the Premium Version

Edit a Checknote Template or Create your own Checknote Template:

  1. From the main menu tap “Create a New Map” or “Map Existing Group”.
  2. Select the existing group, or if this is your first group, add a group name, choose a layout, and tap “Continue”.  (Hint, the yellow classroom layout will allow you to freely place participants anywhere on the screen.)
  3. Tap “Done” to enter the mapping screen.
  4. BEFORE you begin mapping, tap the blue settings icon in the upper right corner
  5. Tap “CheckNote Template” and the list will appear.
  6. Tap “View/Edit” view or edit your desired template.
  7.  You can tap on any characteristic to edit the description, you can swipe left to delete a characteristic, or you “Add a Category” to add a new characteristic.
  8. To create your own template, tap “My Template”, which will be blank upon download of the app.
  9. Tap “Add Category” to add a characteristic.
  10. Swipe any category left to delete the category from the template.
  11. We recommend using an Apple symbol or emoji for each Characteristic for quick and easy reference while mapping.
  12. Once complete tap “Back” and you will be prompted with the following:
  13. “Would you like this as your default CheckNote template?  YES/NO”
  14. Tap “Yes” and that CheckNote template will be included with all future groups until you edit the existing template or select a new template.
  15. Tap “Close” and you are ready to start your class or meeting!

Sample CheckNote Template  (Socratic Seminar):

 

Category: Checknotes:

Platforms for Equity Maps

Equity Maps is currently only available for the iPad; however, it is in our plans to expand development for other platforms including Android, Mac and possibly Windows.  Ultimately we are waiting until we’ve added the next two updates to the iOS platform for the iPad before initiating the cross development.